Privacy Policy

www.refinedmotorsport.com
Refined Motorsport is based in the United Kingdom and has an international membership base.

1. Who we are
Refined Motorsport is an iRacing league, hosting and broadcasting platform that organises and operates sim racing leagues and related activities for racing drivers.
For the purposes of applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Refined Motorsport is responsible for the personal information described in this Privacy Policy.
If you have any questions about this Privacy Policy or how we use your personal information, please contact us at:
Email: info@refinedmotorsport.com

2. Information we collect
When you create an account, register for a league or participate in a Refined Motorsport event, we may collect the following personal information:

We may also collect technical information automatically when you use our website, such as information relating to your device, browser, IP address and website usage, where this is collected through Wix or cookies and similar technologies.
The exact information collected may vary depending on how you interact with our website.

3. How we collect your information
We primarily collect personal information directly from you.
This may happen when you:

Your name, email address and iRacing ID are required for participation in Refined Motorsport leagues because we use this information to identify drivers, manage league participation and maintain accurate driver records and statistics.

4. How we use your information
We use personal information for the following purposes:

Account management
We use your name, email address and account information to:

League administration
We use your information to:

Statistics and racing records
Your name and iRacing ID may be associated with your participation, results, standings and statistics.
This information may be retained as part of Refined Motorsport's historical league and driver records.
Where appropriate, league results and statistics may be displayed publicly as part of the operation of our leagues.
Communications

We may use your email address to send you essential communications relating to your account, league registrations, races, results, changes to our services and other operational matters.
We will not use your personal information for direct marketing unless we have an appropriate lawful basis to do so and, where required, your consent.
Website operation and security
We may process technical information to operate, maintain and secure our website, prevent misuse and investigate technical or security issues.

5. Our lawful bases for processing
Under UK data protection law, we must have a lawful basis for processing personal information.

Depending on the circumstances, we rely on one or more of the following lawful bases:

Performance of a contract
We may process your personal information where it is necessary to provide the account, league participation or other services you have requested from us.
For example, we need your name, email address and iRacing ID to administer your membership and participation in Refined Motorsport leagues.

Legitimate interests
We may process personal information where this is necessary for our legitimate interests and those interests are not overridden by your rights and interests.
Our legitimate interests may include:

Legal obligations
We may process or retain personal information where necessary to comply with legal or regulatory obligations.
If we rely on consent for a particular processing activity, we will ask for consent where required and explain how you can withdraw it.

6. Information displayed publicly
Refined Motorsport is a competitive sim racing platform and certain information relating to league participation may be publicly available.
For example, a driver's name, iRacing ID, results, standings or statistics may appear on league pages, results pages, broadcasts or other Refined Motorsport content.
We use this information to operate and document our racing leagues and provide results and statistics to participants and the wider sim racing community.
If you have concerns about publicly displaying particular information, please contact us using the details provided in this Privacy Policy.

7. Passwords
Your Refined Motorsport account password is used to secure access to your account.
We do not intend to have access to your password in a readable form. Password handling and authentication may be provided through the Wix Members platform used by our website.
You should choose a strong, unique password and should not share your password with anyone else.

8. Third-party service providers
Our website is currently operated using services provided by Wix, including Wix CMS and Wix Members.
Wix may process personal information on our behalf as part of providing website hosting, account management, database, security and related website functionality.
We may use additional third-party services in the future. Where we introduce services that materially affect how your personal information is collected or used, we will review and, where appropriate, update this Privacy Policy.
Where third parties process personal information on our behalf, we expect them to provide appropriate security and comply with applicable data protection requirements.

9. International data transfers
Because Refined Motorsport has an international membership base and uses third-party technology providers, personal information may be processed or stored outside the United Kingdom.
Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection law.
This may include relying on an adequacy decision or using appropriate contractual or other safeguards where required.

10. How long we keep your information
We will retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless we are required or permitted by law to retain it for longer.
Account information may be retained while your Refined Motorsport account remains active.
League participation, results and statistics may be retained for longer because historical records and statistics form part of the operation and history of Refined Motorsport.
When information is no longer required, we will take reasonable steps to securely delete or anonymise it.
Note: Refined Motorsport will establish and document specific retention periods for different categories of information as the organisation develops.

11. Security
We take reasonable and appropriate measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
However, no website or method of transmitting information over the internet can be guaranteed to be completely secure.
You are responsible for keeping your account credentials confidential and should notify us if you believe your account has been compromised.

12. Children's privacy
Refined Motorsport is not specifically aimed at children. However, individuals under the age of 18 may create an account and participate in our iRacing leagues.
We do not knowingly collect more personal information from children than is necessary to operate their Refined Motorsport account and provide league participation.
Parents or guardians who have concerns about a child's personal information or use of our services should contact us using the contact details below.
If we become aware that we have collected personal information that we are not permitted to hold, we will take appropriate steps to address the situation.

13. Your data protection rights
Depending on the circumstances, UK data protection law gives you a number of rights in relation to your personal information.
These may include the right to:

These rights are not absolute and may be subject to certain legal conditions and exemptions.
If you wish to exercise one of these rights, please contact us using the details in the Contact Us section.

14. How to make a data protection request
To request access, correction, deletion or another action in relation to your personal information, please contact:
Email: info@refinedmotorsport.com
Please provide enough information for us to identify your account and understand your request.
We may need to verify your identity before fulfilling certain requests.
We will normally respond to valid requests within the timeframe required by applicable data protection law.

15. Cookies
Our website may use cookies and similar technologies.
Cookies may be used to provide essential website functionality, maintain user sessions, support account functionality, understand website usage and improve the website.
Some cookies may be provided by Wix or other third-party services.
Where applicable, we will provide appropriate information and choices regarding non-essential cookies in accordance with applicable law.
Our use of cookies may be described in more detail in a separate Cookie Policy.

16. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
Changes may be made where our services, technology, legal requirements or data processing activities change.
When we make significant changes, we will take reasonable steps to bring them to your attention.
The date at the top of this Privacy Policy indicates when it was most recently updated.

17. Complaints
If you have concerns about how Refined Motorsport handles your personal information, we encourage you to contact us first so that we can try to resolve your concern.
You also have the right to complain to the UK's data protection supervisory authority, the Information Commissioner's Office (ICO).
You can find information about the ICO and how to make a complaint on the ICO's website:
Information Commissioner's Office (ICO)

18. Contact us
If you have any questions about this Privacy Policy, your personal information or how we process your data, please contact us:
Refined Motorsport
Website: https://www.refinedmotorsport.com
Privacy email: info@refinedmotorsport.com

Privacy Policy

First name

Last name

Email address

Password associated with your Refined Motorsport account

iRacing ID

Information relating to your participation in Refined Motorsport leagues, including racing participation, results, statistics and driver records

Create a Refined Motorsport account;

Register for a Refined Motorsport league;

Provide information required to participate in a league;

Use features of our website;

Contact us; or

Otherwise interact with Refined Motorsport.

Create and manage your Refined Motorsport account;

Authenticate your account;

Communicate with you about your account; and

Provide access to relevant website and membership features.

League administration We use your information to:

Register you for Refined Motorsport leagues;

Identify you as a participating driver;

Manage league entries;

Track participation;

Maintain driver records;

Record racing results and statistics; and

Operate and administer our leagues.

Operating and managing Refined Motorsport;

Organising and administering sim racing leagues;

Maintaining accurate racing records and statistics;

Maintaining website security;

Preventing abuse or misuse of our services; and

Improving our website and services.

Request access to the personal information we hold about you;

Request correction of inaccurate or incomplete information;

Request deletion of your personal information;

Request restriction of how we process your information;

Object to certain processing, including processing based on legitimate interests;

Request portability of certain personal information; and

Withdraw consent where we rely on consent as our lawful basis.

League administration
We use your information to: